Participant Terms & Conditions

The Global Foundation’s Mission to Beijing (the ‘Roundtable’) is organised and run by The Global Foundation (the ‘Organiser’). In registering for this Roundtable, you agree to the following participant terms and conditions.

Please read these participant (the ‘participant’, ‘you’ or ‘your’) terms and conditions carefully as they contain important information. You acknowledge that you have read and agree to be bound by these conditions by submitting your registration or attending or participating in the roundtable if you are not required to pre-register.

Registration

Upon successful submission of your registration, a confirmation email of registration and if applicable, tax invoice will be sent to you. Please contact The Director of Programs, Natalia Cikorska on +61 423 718 677 or email [email protected] if you do not receive a confirmation email.

If a person is registering on behalf of a participant/s it is the responsibility of that person to notify the participant of the terms and conditions of registering, for which they will be agreeing to on the behalf of the participant. Responsibility also includes providing full details of the participant’s/s’ registration details as confirmed.

Acceptance of registration is at our discretion and the Organiser reserves the right to decline any registration application. A refund will be provided for any declined registration forms.

Any changes to your registration or transfer to another participant, must be emailed to [email protected].

Roundtable Changes

The Organiser reserves the right to make alterations to the Roundtable program, venue, and timings at any time. If it being found necessary, for whatever reason, that the Roundtable is being postponed or the dates being changed, the Organisers shall not be liable for any expenditure, damage or loss incurred by the participant. If by re-arrangement or postponement the roundtable can take place, the booking between the participant and the Organisers shall remain in force and will be subject to the cancellation schedule below.

Payment

Payment in full must be received at the time of registration or no later than 14 days from the invoice date.

Payment can be made by Electronic Fund Transfer (EFT) in advance of the Roundtable with bank details displayed on all invoices issued. All fees stated are in Australian dollars and are GST FREE unless otherwise stated.

Cancellation Policy

Notice of cancellation and request for refund, must be received in writing by email to The Global Foundation, [email protected]

The date of the email receipt will be the basis for considering refunds. Refunds will be made after the roundtable less an administration fee of $350.00 per person.

The following cancellation charges apply:

• 60 days prior to the Roundtable: Full Refund less administration fee.
• between 30 to 59 days prior to the Roundtable: 80% refund less administration fee.
• 29 days prior to the Roundtable: 60% refund less administration fee.
• 14 days prior to the Roundtable: No refund

No refund will be granted for failure to attend/no show.

As an alternative to cancellation, your registration may be transferred to another participant without penalty.

In the unlikely event of the program being cancelled by the Organiser, a full refund will be made, less administration fee. Liability will be limited to the amount of the fee paid by the participant and there will not be any additional liability to the Organiser, roundtable hosts or any other individual associated with the roundtable. The Organiser shall not be liable to you for travel, accommodation or other costs and expenses incurred if we are required to cancel or relocate the roundtable.

Force Majeure

The Organiser will not be liable (except as required by law) for any loss, damage, injury, costs, or expenses in relation to:

• Events which are beyond the control of the Organiser including but not limited to acts of God, pandemic, epidemic or other widespread illness, blackouts, fire, explosion, flood, earthquakes, war, national emergency, military unrest, acts of terrorism, protests, riot, civil commotion, industrial action, lockouts, strikes or other labour disputes.
• Acts or omissions of an independent contractor or other party outside of the Organiser’s control who supplies products or services in connection with the Roundtable.
• Unknown or unforeseen defects in any venue, vehicle, device, or material used in connection with the Roundtable.

Passports and visas

You are responsible for ensuring you have a valid passport and visa that meet the requirements of immigration and other government authorities.  If your passport or visa is not valid or does not meet the requirements of immigration or other government authority, you are responsible for any cost, expense, damage or liability that may be imposed.

If you proposed to use a physical APEC Business Travel Card please ensure that it is valid for China.

COVID Acknowledgement (applicable to in-person roundtables)

All roundtable participants must confirm, for themselves and on behalf of the other attendees they are completing registrations for, that they acknowledge the risk in attending a roundtable where people will gather, and hold the roundtable organisers, host organisation and venue harmless should they contract COVID-19.

You acknowledge that, even with rigorous capacity and control measures in place at roundtables, there remains an unquantifiable risk of transmission of viral illness including COVID-19 at a roundtable at this time and you have considered that risk and your own personal circumstances, including any health condition or vulnerability that you may have or that of persons whom you will be in close contact with following your attendance at a roundtable.  You acknowledge that, for a small number of people,

COVID-19 may have serious health consequences.  By attending a roundtable, you (and any persons who attend the roundtable with you) acknowledge and accept these obvious risks.

Vaccination & Testing Requirements

Participants shall comply with all Government COVID-19 vaccination or testing requirements for entry into the Country, State or Territory where the roundtable is being held.  In addition, participants are also required, to comply with all requirements set by all venues for this roundtable.

Where the participant does not meet a vaccination or testing requirement:

1. prior to departure from the participant’s home location, the participant will forfeit any and all monies paid; or
2. for entry to the venue, the participant will not be granted entry and will forfeit any and all monies paid.

All requirements for international travel can be found on the Smart Traveller website (https://www.smartraveller.gov.au/), and national travel can be found on Australian Government (federal and state) websites, or alternatively contact our office.

Accommodation

The Organiser will provide suggestions for local accommodation and lodgings, however it is the sole responsibility of the participant to make and manage their reservation and bookings.

Photography & Filming

For promotional purposes, photos and video recordings will be taken during the roundtable. If you do not want your image and likeness used in future marketing and campaigns, please advise in writing via [email protected].

Insurance

All participants are advised to procure their own insurance to cover all risks including (but not limited to) costs of travel, accommodation, registration fees, personal property, health and medical expenses, injury, death, and all other risks. The Organiser and host organisations and subsequent organisers will not be held liable for any claims under any circumstances.

Indemnity

In the event of industrial disruption or other unforeseen circumstances, the Host and the Organiser accept no responsibility for loss of monies incurred by delay or cancellation.

Liability

The Organiser is not liable for any loss, expense, damage or liability suffered or incurred by you relating to the roundtable that is caused directly or indirectly by a circumstance outside our control, including delay, inconvenience or additional expense.

Privacy

The Organiser operates a strict privacy policy and is committed to protecting the privacy of its participants.

During the registration process, the Organiser will gather and record personal information necessary for your attendance. All personal information is gathered, stored, and disseminated in accordance with the National Privacy Principles (NPPs) as set out in the Australian Privacy Act 1988 (as amended).

General

We reserve the right at all times to change, amend, add, or remove any of the above terms without prior notice. If one or more of the conditions outlined in these Participant Terms & Conditions should be or become invalid, the remaining conditions will continue to be valid and apply. These Participant Terms & Conditions apply to all participants of this Roundtable, including speakers, sponsors, and participants.